Clinics and allied health
Bookkeeping for clinics and allied health practices in Melbourne
Practitioner billing, Medicare receipts and health fund payments coded cleanly, so your practice manager works from numbers that make sense.
Is this for you?
If you run a clinic or allied health practice and reconciling Medicare, health fund and gap payments eats your admin days, this page is for you. Sterix provides bookkeeping for clinics and allied health practices in Melbourne and across Australia, and practice income is the part we are most careful with.
Practice books have their own shape. A single consultation can arrive as three separate amounts on three different days. GST treatment depends on the service, provider and arrangement, so each income category needs checking. Several practitioners can share one bank account and still need their own numbers. We code all of it by provider, so income by practitioner is clear and your accountant gets a clean file at year end.
What we handle for practices
- Practitioner billing by provider. Income coded to each practitioner, so provider level reporting is available every month rather than once a year.
- Medicare and health fund receipts. Bulk billing, HICAPS settlements and gap payments reconciled to consultations, so nothing goes missing between systems.
- Mixed GST coding. Health services, products and reports checked against their applicable GST treatment, with unclear arrangements referred for advice.
- Practitioner arrangements recorded clearly. Room rents and percentage splits recorded consistently for your accountant to review, with clean workings behind every figure.
- Payroll for the practice. Reception and admin staff paid on time with super and STP handled through our payroll service.
- BAS preparation and lodgement. As a registered BAS agent we prepare and lodge from a reconciled file, on the applicable lodgement dates.
How it works
-
Your practice systems feed Xero
Practice management software, terminals and the bank flow into one reconciled file.
-
We code by provider through the week
Income lands against the right practitioner and expenses against the right category, while queries are still easy to answer.
-
Your practice manager gets usable reports
A monthly pack in plain English, with provider level income your accountant can rely on.
Want the reporting side to go further? Our advisory and insights service builds on the same clean file, and our monthly bookkeeping service covers the day to day in detail.
Make each receipt traceable
We match practice billing reports to remittances and bank deposits, record settlement fees separately and identify amounts still outstanding. Practitioner allocations follow the agreed arrangements and are kept distinct from the timing of cash receipts.
Illustrative example: a practice receives a patient payment and a later fund remittance for the same appointment. Both need to clear the original amount owed without creating a second sale.
A clear handover for your practice manager
We agree which financial reports are needed, who answers billing queries and how provider splits are documented. Share the minimum financial information required for the books; clinical notes are not part of the routine bookkeeping handover.
Our guide to reconciliation frequency helps you choose a rhythm. Read how the bookkeeping and accounting roles fit together before agreeing your scope.
Give your practice manager better numbers
Book a free discovery call and tell us about your practice. Fifteen minutes, no obligation.